Room and Desk Booking System
A Room And Desk Booking System. Built for Local Government.
Boost productivity, drive collaboration and cut costs with an easy-to-use room and desk booking system.
Here's how our Room and Desk Booking System
will help your team thrive in the new world of work:
Learn how your office works
With real-time data & actionable utilisation reports — you'll be able to cut office-related costs by up to 25%.
You'll also be able to:
- Identify under-utilised assets
- Optimise your workspace
- Improve the staff experience
- Reduce wasted capacity
- Shape long-term working practices
- Get feedback from your team
Boost your productivity by ~15%
To get the most out of your day, you need access to the right spaces — at the right time — with the right people. That's why we've made it easy to:
- Create dedicated areas for teams, projects or hotdesks to encourage collaboration.
- Set flexible schedules & rules to specify when certain teams can use specific spaces.
- Find a suitable space and check when/where your team is in the office using interactive floorplans & in-app search functionality.
- Add a Teams (or Zoom) link to your booking so that you can bring your entire team together.
Make hybrid working work for you
- Book the space you need from anywhere, at any time, on any device — in 40 seconds or less.
- Cancel, amend or reschedule your booking with 2 clicks.
- Set up automated comms flows for trigger events like confirmations, cancellations, reminders, and facility alerts.
- Set unique booking rules and assign access permissions to individual user profiles to reduce admin time.
Here are a few more things you'll be able to achieve with our all-in-one Room and Desk Booking System:
Connected workflows & seamless user journeys
Our Room and Desk Booking system will integrate with your existing calendar apps, SSO solution, workforce management software, and more to help you operate seamlessly.
Make your office space work for everyone
Simplify your admin processes
You'll be able to manage bookings for different buildings, floors, and workspaces with just 4 clicks.
Get the most out of your day
Schedule where you'll be working, the equipment you'll be using, and the people you'll be working with — all in less than 40 seconds.
Improve how you communicate with staff
Set up automated comms flows (via email or SMS) and gauge staff satisfaction with the system's in-built feedback functionality.
Increased security and accessibility
Your Room and Desk Booking System will adhere to ISO 20071 and WCAG 2.1 AA. It will also integrate with your existing access technology to ensure on-site safety.
But Wait, There's More ...
These are just a few of the benefits associated with our Room and Desk Booking System — If you'd like to find out more or see a system in action, click the button below.
G-Cloud 12
With countless public sector projects under our belt, we’ve got the experience to help you digitally transform how your organisation works.
The proof is in the bookings
Since 2019, we’ve facilitated over 5,000,000 bookings for ~40 local councils.
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bookings made
Mark Broxup
General Manager, Western Riverside Waste Authority
From our trial, we wanted to achieve two things. Our first objective was to control site usage and redistribute visits. Our second was to reduce the material delivered to the centre by stopping non-resident site usage. In the 6-months the system was in place, we achieved all of this (and more). Based on these results and various visitor satisfaction surveys, our members voted to keep the system in place long-term.
Mark Nelson
Chairman of the Riverside West Residents Association
"From the residents I've spoken to, the trial has been an overwhelming success, with far less noise from cars on the road, less pollution, fewer queues blocking our entry/exit to the car park and much more perceived control."
Sarah Innes
re3 Monitoring and Performance Officer
bookinglab have worked with re3 to make the system work for residents, site staff, and office workers. Importantly the solution has enabled the use of real-time records on-site — meaning that re3 residents can more easily cancel any unwanted bookings so that these can be made available to someone else, allowing our site to operate more efficiently.
Kirsty Bareham
Kent County Council, Waste Business Partnership Manager
On the whole, the booking system has been well received. In a recent survey of 9,000 residents, 97.5% of respondents found the system "extremely" or "quite easy" to use.
Let’s talk bookings
If you have any questions at all, drop us a line – we love a natter!
0333 444 0203